Monday, March 11, 2024

Job Posting: Communications & Event Consultant

Reporting Manager: Executive Director

Direct Reports: None

Expected Travel: 10%

Salary: $40-$50 per hour, 20 hours per week

Time Period: March through July 31, 2024

About PPIA

The Public Policy and International Affairs Program (PPIA) is a not-for-profit organization that has been supporting efforts to increase diversity in graduate studies in public policy and international affairs, and public service for over 40 years. 

PPIA believes that our democracy will be stronger, less polarized, and more trustworthy when we ensure those entering public service are more representative, compassionate, and inclusive of American identities and global experiences.

Our Vision: A thriving and equitable world uplifted by visionary, inclusive, and compassionate leaders.

Our Mission: Cultivate the next generations of diverse public service and international affairs professionals by investing in their education, essential skills, and networks to effect domestic and global change.

Our Programs: We offer an assortment of rigorous academic fellowship programs for undergraduates looking to advance their careers in public service. Beyond that we offer an assortment of public service expos, conferences and consortiums.

PPIA’s flagship program is the Junior Summer Institute (JSI), a rigorous, academic, fully-funded fellowship program for undergraduate college students from underrepresented backgrounds in public leadership.

About the Public Service Expo: The PPIA Expo allows students and professionals to connect in-person with employers, fellowship opportunities, and the country's top public policy and international affairs graduate programs! Exhibitors participating in the expo share our commitment to increasing diversity and fostering inclusion in public service.

Recognizing the importance of networks, the expo provides a crucial meeting point for hundreds of students and professionals each year to exchange ideas, information, and inspiration. The expo also offers current PPIA Fellows, at Princeton University, Carnegie Mellon University and Harvard University, the opportunity to meet each other and connect with PPIA alumni and Consortium members schools.

Contractor Requirements

• Main requirements
• Bachelor’s degree, master’s degree preferred.
• At least 3-5 years of relevant experience developing, implementing, and managing nonprofit communications & programming. 
• Confidence and mastery of written, verbal, and visual communication.
• Track record of developing and executing events and programming. 
• Dedication to advancing diversity, equity, and inclusion in higher education and public leadership.
• Proactive, innovative, compassionate, inclusive, and collaborative mindset – in alignment with the values of the organization. 

• Demonstrated skills and abilities
• Superb interpersonal skills; ease in communicating and interacting with a wide variety of constituent groups.
• Proactive in building strategic relationships with colleagues, partners, and stakeholders. 
• Ability to work both independently without close oversight, but also a team player who will productively engage with others at varying levels of seniority within and outside the organization.
• Opportunistic; natural ability to offer solutions and think creatively, even when immersed in a new conversation or situation.
• Independent in seeking information, while also remaining comfortable asking for help.
• Proficient in using Microsoft Office, Google Workspace, Asana, and Canva. 
• Authentic participation in and commitment to diversity, equity and inclusion and the organization’s ongoing work to eliminate the opportunity gap in public leadership.

Deliverables

• The deliverables for this consultancy include: 
• Ensure success of the 2024 Public Service Expo, a conference-style event, by serving as the event’s project manager.
• Ensure success of the 2024 Public Service Expo by being the on-site point of contact, July 10-12, 2024, in Washington DC.
• Ensure exhibitor benefits are successfully delivered during the on-site event and in pre-event communications.
• Ensure regular meetings, updates, and share outs with our Public Service Expo event planner, the Event Ninjas. 
• Execute PPIA’s regular and ad hoc internal and external meetings related Expo planning & updates. 
• Ensure the Expo is successfully promoted to students, exhibitors, etc.
• Maintain & execute the organization’s editorial calendar in Asana.
• Write, produce, and post external communications related to Expo. 
• Solicit copy and media from other PPIA staff and contractors for external communications scheduled on the editorial calendar. 

Application Process

• Applicants are asked to submit a resume, cover letter, and proposal to be considered for the position. 
• Completed applications are due Thursday, March 28, 2024. 
• The organization will initiate communication with qualified applicants after they submit their application materials. We encourage all interested applicants to apply that meet the job requirements. 
• Qualified applicants will participate in a two-step interview process, including a 30 minute screening call and an hour-long formal interview via Zoom.
• Applications can be submitted at the following link: https://forms.gle/QeWRXn9BkSBCB6rS9

Additional Info

• This consultancy is designated as remote during their time-zone’s normal business hours, 9 AM to 5 PM. However, these hours may be flexed based on organizational events and activities, and the contractor’s availability. 
• Questions regarding this position or application process should be sent to ppia.office@ppiaprogram.org.